The Northern Virginia Country-Western Dance Association is a registered 501(c)(3) non-profit organization governed by a Board of Officers and Directors elected by the members of NVCWDA. Board assistants are volunteers who help with important activities.
All Board members and Board Assistants must be members of NVCWDA. They get free admission to our regular dances. Board members are also expected to do door duty at the dances on a rotational basis.
If you would like further information, or if you have any comments or suggestions, please email us at email@example.com or speak to any of the current Board members at one of the dances.
Our Board of Directors is elected at a dance, usually in May. The new board is seated in June for a 1year term.
Current Members of our Board of Directors:
Dance: Linda Bloyer
Communications: Lydia Vitale
Membership: Bernie Vitale
At Large: Vacant
Special Events: Rosa Marino
Membership: Bernard Ferret
Webmaster: Bernard Ferret
Facebook: Linda Bloyer
Brief Position Descriptions for the NVCWDA Officers
Responsible for the overall supervision of NVCWDA. The President calls and presides at meetings, appoints committees, and reports to the membership. The President sees that we follow the NVCWDA Constitution, Bylaws, and Rules of Order and serves as the primary contact for other country western dance groups and associations.
Fills in for the President when necessary and compiles the desk duty schedule.
Primary duty is to record the minutes of all meetings and to maintain the official records of NVCWDA. The Secretary is third in line of succession after the President and VP.
Responsible for paying NVCWDA bills, maintaining bookkeeping records, submitting required forms when due, updating liability insurance, and informing the Board about the Association’s financial activities and status. The Treasurer also picks up NVCWDA mail at the Merrifield Post Office now and then and directs it to the appropriate Board member.
Brief Position Descriptions for the NVCWDA Directors
Main duty is to secure dance venues for NVCWDA events. This includes compiling possible locations and visiting the sites, preparing agreements with the venues, and acting as the point of contact with their representatives.
Maintains the NVCWDA membership database, which includes entering new members and renewals and sending renewal and expiration notices. The Membership Director keeps the Board informed about trends in member numbers.
Oversees the production of the NVCWDA quarterly newsletter (newsletter has been suspended) and coordinates with the NVCWDA webmaster and Facebook administrator. The Communications Director also submits notices about dances to local news outlets.
Manages the DJ contracts and schedules, arranges instructors for dance lessons, fields questions and problems at dances, monitors dance floor etiquette, and acts as liaison between dancers and DJs. Oversees NVCWDA dance team. (Dance team has been suspended.)
Director at Large
Coordinates with volunteers to provide refreshments and decorations for dances. (We no longer have refreshments.)
Coordinates with volunteers to provide refreshments and decorations for special event dances. (These refreshments and decorations are in addition to the regular decorations and refreshments coordinated by the Director at Large.) We have several special event dances during the year. The biggest is the New Year’s Eve Dance. Others are the Anniversary Dance and the Benefit Dance.
Brief Position Descriptions for the NVCWDA Board Assistants
Assists the Membership Director. Maintains the NVCWDA membership database, which includes entering new members and renewals and sending renewal and expiration notices. Keeps the Board informed about trends in member numbers. Sends broadcast messages as needed.
Posts information about every NVCWDA dance. Updates content on special events, news, contacts, dance team, emergencies, etc. as needed. Posts NVCWDA newsletter and stepsheets and/or videos for dances taught. Notifies people when NVCWDA newsletter is available. (Newsletter has been suspended.) Maintains NVCWDA online calendar of events. Manages NVCWDA.org email accounts. Administers domain names, whois contact information, and web hosting.
Administers NVCWDA Facebook Page. Posts information about every NVCWDA dance. Updates content on special events, news, contacts, emergencies, etc. as needed. Posts photos and videos for dances taught, performances, etc. Notifies people when NVCWDA newsletter is available.